An administrative supplement provides additional funding to an active NICHD grant to support research activities or other necessary items that fall within the original scope of the project. Requests for administrative supplements do not require evaluation by an initial peer review group, but are subject to review and approval by NICHD Program and Grants Management staff. Administrative supplements are contingent upon the availability of funds and may be subject to review by the National Advisory Child Health and Human Development Council (NACHHD).
All requests for administrative supplements will be evaluated on the basis of need, strength of the justification, and availability of funds. Additional support will be provided only if there is insufficient flexibility, either through rebudgeting or unobligated balances within the grant, to meet the costs of the supplement.
For additional information on NIH Administrative Supplements, please see PA-14-077, “Administrative Supplements to Existing NIH Grants and Cooperative Agreements (Parent Admin Supp)” at http://grants.nih.gov/grants/guide/pa-files/PA-14-077.html.
AdministrativeSupplement(Type3 Award): This type of supplement is initiated by a grantee institution/PI as a request for additional funds for a current award for activities that are within the scope of work originally reviewed and approved for funding. This type of supplement request is evaluated internally by the NICHD and does not undergo formal peer review.
CompetingSupplement/Revision(Type3 Application and Award): This type of supplement is initiated by a grantee institution/PI as a request for additional funds for a current award to expand the scope of work from that originally reviewed and approved for funding. A competing supplement may be made only following submission of a competing supplemental application (now called “Revision”), peer review, and Council concurrence.
Examples of activities “within the scope of the original project” (administrative supplement):
Examples of activities “outside the scope of the original project” (competing supplement/revised application):
Administrative supplement requests will be accepted throughout the year and are reviewed as they are received. The final submission date for current fiscal year consideration is July 1. Supplements received after July 1 will be considered for funding in the following fiscal year.
Each year, the Institute allocates a limited amount of funds to be available for administrative supplements; awards for approved actions will be made until funds for this purpose are no longer available. Application budgets are generally limited to no more than the amount of the most recent parent award, and must reflect actual needs of the proposed project. The project and budget periods must be within the currently approved project period for the existing parent award.
NICHD may award administrative supplements to cover unanticipated costs of a project in a limited number of defined circumstances, on a case by case basis. Reasons for such an award may include, but are not limited to:
In general, applicant organizations may submit more than one administrative supplement request per award, provided that each is sufficiently distinct from any other administrative request currently under consideration by NICHD. Administrative supplement applications that are not accepted or not funded by NICHD should not be resubmitted without approval by the NICHD Program Officer for the parent award.
Administrative supplement requests will undergo an administrative evaluation by NICHD staff, but not a full peer review. Overall merit will be assessed based on the criteria designated in PA-14-077 (http://grants.nih.gov/grants/guide/pa-files/PA-14-077.html).
The Notice of Grant Award (NoA) is the official documentation of the approval to support a supplement. A Term and Condition of Award will be included referencing the request from the grantee and restricting the use of funds for the supplement only.
Prior to submitting an administrative supplement request, it is strongly recommended that Principal Investigators (PIs) speak with the program official associated with the parent grant to discuss eligibility, alignment with Institute expectations/priorities, and availability of funds.
The process for submitting an application depends upon whether the activity code of the parent award requires electronic submission. If the parent award’s activity code has not transitioned to electronic submission, then applicants must use the PHS398 Application Forms and follow the PHS398 Application Guide. If the parent award’s activity code has transitioned to electronic submission, then applicants may either (A) submit electronically using the SF424 (R&R) application forms through Grants.gov, (B) submit electronically using the streamlined submission process of eRA commons, or (C) submit using the paper-based PHS398 Application Forms and the PHS398 Application Guide. Detailed instructions for submission procedures are contained in PA-14-077 (http://grants.nih.gov/grants/guide/pa-files/PA-14-077.html).