OCM handles several broad categories of activities, including:
Committee Management: OCM operates as a service center for operational and administrative management, including ethics activities, of all NICHD and client institute federal advisory committees that participate with the NICHD Committee Management Service Center.
Scientific Review and Evaluation Activities (SREA): OCM is responsible for the administration of the NICHD SREA program, the mechanism by which members of grant, cooperative agreement, and contract initial review committees are reimbursed.
National Advisory Council Activities: OCM is responsible for the open/closed session activities and logistical support of the National Advisory Child Health and Human Development Council meetings, as well as meetings of the NICHD Board of Scientific Counselors, the National Advisory Board for Medical Rehabilitation Research, the Fogarty International Center Advisory Board, the National Science Advisory Board of Biosecurity, and the Scientific Management Review Board.
Services Provided by OCM
The following are major responsibilities of the office:
- Prepare Charter Packages for the establishment/amendment/termination of the committee.
- Develop Nomination Packages on an annual or as needed basis.
- Prepare, conduct initial review, and secure possession of all financial disclosure documentation (OGE-450s), waivers and waiver addendums, and foreign activities documentation required for all Special Government Employee (SGE) committee members.
- Monitor and ensure that all activities of the committee follow necessary laws and regulations and that each meeting is properly advertised in the
- Coordinate and/or prepare General Services Administration (GSA)-, HHS-, and NIH-required and special reports pertaining to federal advisory committees, and other required reports, including:
- Annual Report
- Ethics Report
- Financial Operating Plan Report
- Annual Comprehensive Review Report
- Female/Minority Report
- Provide advice and technical assistance to the designated federal officer/scientific review officer and senior staff of the client to resolve committee management-related issues.
- Monitor committee activities to ensure compliance with all applicable policies and regulations and identify areas requiring policy or procedural clarification, modification, or development.
- Establish, maintain, and safeguard a system of records related to chartered advisory committees and committee financial management, including appointment documents, charters, minutes, and computer databases.
- Attend, as appropriate, client-chartered advisory committee meetings to ensure compliance with FACA regulations and to provide advice.
- Maintain committee files in compliance with procedures for keeping and destroying records as stated in NIH Policy Manual 1743 and ensure compliance with appropriate internal control processes used to manage federal advisory committees under auspices of the FACA.
- Prepare invitation letters, letters of appreciation, and SGE personnel forms for committee members.
In addition to the NICHD Committee Management Officer, who represents the client in committee dealings, each client gets a designated service center specialist.
The designated service center specialist serves as the primary contact regarding all FACA, Department, and NIH committee management-related issues.